From manufacturing to graphic design, we all have workflows that facilitate the daily dealings of business. The world is filled with thousands of tools that can boost or streamline your workflow. How can we use cloud-based file sharing to build and improve our workflows?
Building a workflow
We first need to understand the two types of workflows: parallel and sequential. Parallel workflows consist of actions executed concurrently in order to achieve a particular goal. Sequential workflows are workflows where action items need to be achieved in a set order in pursuit of your final goal.
Once an understanding of parallel and sequential workflows has been established, it is important to select a Main Idea or an end goal. This can be a deliverable, a KPI, or a broader goal like building an office culture. Using a main idea, detail the action items that must occur in order to reach that Main Idea.
Why building a workflow matters
Short of hiring an (often expensive) project manager, establishing well-defined workflows is often one of the only methods available to an office for keeping work on track.
Building a workflow is easily one of the best ways to stay within a budget. When setting intentions before beginning work, it becomes easier to work toward a well-defined goal. This focus prevents feature creep and the threat of infinite ideation. It also drastically reduces the odds of last-minute dashes to reorient a project.
Building strong workflows also gives colleagues and stakeholders clearly defined goals. This allows them the freedom to find innovative solutions to problems on the way toward finalizing a deliverable without giving teams so much freedom that they dissolve into chaos.
Integrating cloud-based file sharing
Cloud-based file-sharing solutions are excellent tools for streamlining a workflow. They facilitate collaboration in both local and remote workplaces by providing a central hub of access. Information, assets, and contracts can live in a cloud storage space, minimizing the amount of time spent tracking down disparate pieces of information.
Inter-departmental communication can happen at the speed of thought with a well-organized storage system. Backups of previous project iterations, current software builds, and information needed for clear communication.
Cloud-based storage systems also provide security and accountability. By creating secure spaces for data, workplaces are able to operate without fear of data breaches or data leaks. When a workplace is open to making quick, secure decisions across wide distances, it is able to build and execute complicated plans with larger, more immediate returns.
Join AXEL Go
AXEL Go is a cloud-based file storage and sharing solution that is built to slot into any workflow, no matter how complex. We have built an intuitive and secure storage system that empowers colleagues and stakeholders without sacrificing security. We do this by deploying professional-grade end-to-end encryption and building a uniquely secure decentralized storage structure.
Try adding AXEL Go into your workspace today for free. See how we can improve your daily dealings.